TABLE OF CONTENTS
- Key Features & Benefits
- Getting Started
- Live Webinars
- On Demand Webinars
- Automations & Reminders
- Best Practices
- Troubleshooting
- Conclusion
Key Features & Benefits #
aiXios’s webinar funnels are built to streamline setup while giving you powerful engagement tools.
- On-Demand Webinars → Pre-recorded content that can be accessed anytime, perfect for evergreen lead generation.
- Live Webinars → Host real-time sessions with scheduled dates/times and live interaction.
- Template Selection → Pre-built registration, confirmation, and broadcast pages to launch faster.
- Automated Workflows & Reminders → Pre-configured automation recipes for email and SMS reminders and follow-ups, reducing manual work.
Getting Started #
Accessing Webinar Creation #
- Login to your aiXios account:
app.aiXios.com - Navigate to Sites in the left sidebar
- Click Webinars
- Select New Webinar Funnel
Initial Setup #
Choose your webinar type:
- On Demand Webinar → Pre-recorded, watch anytime
- Live Webinar → Scheduled event with a set date/time
Live Webinars #
Overview #
Live webinars are real-time presentations where attendees join at a specific date and time.
4-Step Creation Process #
Step 1: Webinar Details #
- Webinar Name (Required) — Example: Digital Marketing Mastery Webinar
- Timezone (Required) — Default: America/New_York (changeable)
- Date (Required) — Pick a future date
- Time (Required) — Example: 2:00 PM
Step 2: Select Form #
Attendees register via forms created in Sites > Forms.
- Dropdown Options → Displays all available forms
- Custom Forms → Create your own with fields like name, email, phone, etc.
- Lead Capture → Forms sync with your CRM for tracking and automations
- Automation Trigger → Form submissions also trigger reminder and follow-up workflows (see Automations & Reminders)
Step 3: Live Webinar Link #
Enter your streaming link:
- Zoom →
https://zoom.us/j/123456789 - YouTube Live →
https://youtube.com/watch?v=ABC123
Step 4: Templates #
Choose from pre-designed funnel templates, such as:
- Blank Live
- E-Commerce Marketing Live
- Financial Planning Live
- DIY Home Remodel Live
On Demand Webinars #
Overview #
On-Demand webinars are pre-recorded sessions that attendees can access anytime after registering.
4-Step Creation Process #
Step 1: Webinar Details #
- Webinar Name (Required) — Example: Content Marketing Mastery – On Demand
- Note → No timezone, date, or time needed.
Step 2: Select Form #
Same as Live Webinars:
- Choose a form from Sites > Forms
- Default Example: Marketing Form – Claim Offer
- Customizable fields to capture the data you need
Step 3: Select Video #
Upload or select a pre-recorded video:
- Supported formats: MP4, MOV, AVI, etc.
- Upload from your computer or select from the media library
- Required to proceed
Step 4: Templates #
Same template library as Live Webinars, optimized for on-demand viewing.
Automations & Reminders #
One of the most powerful features of webinar funnels is automation.
- Pre-Built Workflow Recipe → Each webinar funnel comes with an automation recipe for reminders and follow-ups.
- Triggers → Registrations (form submissions) automatically start the workflow.
- Reminders → Email/SMS reminders can be scheduled for Live Webinars (for example, 24 hours before, 1 hour before, 10 minutes before).
- Follow-Ups → Post-webinar workflows send thank-you emails, replay links, and nurture campaigns.
- Customization → You can edit workflows via the three-dot menu on your webinar funnel to adjust timing, personalize messages, or add extra steps.
Pro Tip: Align reminder timings with your audience’s habits (for example, B2B audiences respond better to morning reminders, while B2C may need evening prompts).
Best Practices #
Live Webinars #
- Test setup before the event
- Schedule with audience timezones in mind
- Promote early and often
- Have a backup plan for technical issues
- Encourage interaction (chat, polls, Q&A)
On Demand Webinars #
- Use high-quality recordings
- Keep videos concise (30–60 minutes)
- Structure content for self-paced learning
- Keep your media library organized
- Refresh content periodically
Workflow & Automation Best Practices #
- Activate Automations → Always turn on the pre-built workflow recipe
- Customize Timing → Adjust reminder intervals for maximum attendance
- Personalize Content → Use merge fields (such as attendee name or webinar title) for higher engagement
- Follow-Up Strategy → Use post-webinar emails to deliver replay links, surveys, and calls-to-action
Troubleshooting #
Live Webinars #
- Link not working → Verify format & test before event
- Timezone confusion → Clearly display timezone on registration and confirmation pages
On Demand Webinars #
- Upload fails → Check format, file size, and internet connection
- Poor video quality → Upload high-resolution versions
General #
- Form not capturing leads → Test form integration with CRM
- Template not loading → Refresh or check connection
Conclusion #
aiXios webinars let you deliver content live or on-demand, giving you flexibility to match your audience and strategy:
- Live → Real-time engagement and interaction
- On Demand → Evergreen, scalable, and flexible access
With built-in templates and automation workflows, you can launch webinars quickly while ensuring attendees receive timely reminders, seamless confirmations, and personalized follow-ups — helping you maximize engagement and conversions with minimal effort.
